Solutions · Site coordination
Assign, support and track sites without forwarding spreadsheets.
For central offices and site networks coordinating several research sites on the same trial: who has which candidates, which site is falling behind, and what each site has recorded.
Each site, its workload and its alerts — on one page.
Select a site. Alerts are rules over the records: no activity in seven days, the largest backlog, or a record that has waited more than two weeks.
Fictional sites
SITE-03 · SYN-CKD-201 active
Easton Ridge Clinical Research Center
- Assigned
- 24
- Awaiting review
- 15
- More info required
- 2
- Investigator review
- 2
- Median wait (awaiting)
- 12 d
Enrolled 0 of target 10 · consent recorded 1
Consent and enrollment are events recorded by site staff.
Operational alerts
- No screening activity in 9 days (threshold: 7).
- Oldest awaiting record has waited 16 days.
Contact roles
- Site principal investigator assigned in workspace
- Lead coordinator assigned in workspace
- Data contact optional
Workload you can see — and rebalance.
Candidates are assigned to a site when they enter screening. When one site’s queue grows, a manager can reassign records to another active site; the move is recorded and the original site’s history is kept.
Spot it
SITE-02 holds 21 of the trial’s 54 awaiting records.
Check it
Open the site’s backlog by age before moving work.
Rebalance it
Reassign to a site that is active for the trial, with a reason.
Site workload by status
Each site’s assigned candidates, split by current screening status.
- SITE-01Northfield Research Clinic38
- SITE-02Calder Valley Medical Research Unit33
- SITE-03Easton Ridge Clinical Research Center24
- Awaiting Review
- More Information Required
- Potentially Eligible
- Investigator Review
- Not Eligible
Sites see their own candidates. Nothing more.
Access is granted per site. Signing in grants nothing by itself.
| Role | Can see | Can do |
|---|---|---|
| Research coordinator | Own sites’ candidates and evidence | Review, request information, refer |
| Site investigator | Candidates referred to them at their site | Record investigator decision |
| Recruitment manager | All sites in the trial | Assign, reassign, reopen |
| Read-only stakeholder | Aggregate counts only | View shared reports |
Site events, recorded by site staff.
TrialBridge doesn’t contact candidates or hold consent forms. Sites record milestones so the central team sees progress without asking for it.
In the first release, candidates are pseudonymous. Sites resolve identity in their own authorised systems — not in TrialBridge.
Contacted
Site staff contacted the candidate through their own systems
Consent recorded
Consent obtained under the site’s process; the form stays in the site’s system
Screen failed at site
Failed at the site’s formal screening visit, with reason
Enrolled
Enrolled in the study; the record of truth remains the study’s own system
Withdrawn
Withdrew after consent, with optional reason
Reports scoped to what the reader may see.
Reports are generated as jobs, limited to the requester’s sites, and every download is logged.
- Site workloadAssigned, awaiting, more-info and referred per site · CSV · PDFMVP scope
- Recruitment progressFunnel and events by site over a date range · CSV · PDFMVP scope
- Screening outcomesOutcomes and screen-fail reasons by site · CSV · PDFMVP scope
- Scheduled site summariesWeekly report to site leads · Email linkPlanned · V2
Coordinating several sites on one study?
Show us how work moves between your sites today. We’ll map it to site-scoped queues, alerts and reports.